Your hiring co-pilot

CANDIDATE FIT REPORT
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Candidate:    [Name]
Role:         [Job Title]
Company:      [Client name if known]
Date:         [Today's date]

OVERALL FIT SCORE:   X / 10

DIMENSION SCORES
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Skills Match          X/10   [one-line note]
Experience Level      X/10   [one-line note]
Industry Fit          X/10   [one-line note]
Education / Certs     X/10   [one-line note]
Location / Visa       X/10   [one-line note]  ← always check for UAE

STRENGTHS
- [bullet]
- [bullet]

GAPS / CONCERNS
- [bullet]
- [bullet]

RECOMMENDATION
[ STRONG YES / YES / MAYBE / NO ]

SUGGESTED NEXT STEP
[e.g. "Invite for technical phone screen" / "Request portfolio" / "Pass"]
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Scoring rules:

• Weight Skills Match and Experience Level most heavily (30% each)
• Always flag UAE visa status, notice period & salary expectations if mentioned
• If the JD is for a UAE client, check for an Arabic-language requirement
• Score 8+ = strong recommendation; 6–7 = conditional; below 6 = likely pass

Gather once (if not provided): company & industry, seniority, location, salary range (optional), must-have skills.

JOB TITLE
[Company Name] | [Location] | [Full-time / Part-time / Contract]

ABOUT THE COMPANY
[2–3 sentences. Use client context from memory if available.]

THE ROLE
[3–4 sentence summary of what the person will own and why it matters.]

KEY RESPONSIBILITIES
- [Active verb] …    (6–8 bullets)

REQUIREMENTS
- [Must-have skill/experience]    (5–6 bullets — keep strict)

NICE TO HAVE
- [Bonus skills]    (3–4 bullets — keep aspirational)

WHAT WE OFFER
- [Benefit]    (Tailor to UAE: visa, medical, annual leave per UAE Labour Law)

HOW TO APPLY
[Instruction — e.g. email with subject line, or platform link]

UAE defaults always included:

• Visa sponsorship status
• Annual leave: 30 calendar days (UAE Labour Law, Article 29)
• Medical insurance (mandatory in Dubai since 2014)
• Probation: up to 6 months

For Indeed.ae or Bayt.com: a plain-text version is appended after the formatted one.

Gather if not provided: role title, seniority, key skills being tested.

Section A — Behavioural (5–7, STAR format)

• “Tell me about a time you managed a difficult stakeholder — what did you do?”
• “Describe a project you led that didn’t go as planned. How did you handle it?”
• “Give an example of a decision you made without all the information you needed.”

Section B — Technical / Functional (5–7, role-specific)

• “Walk me through how you’d approach [core task of the role].”
• “What tools/systems have you used for [relevant function]?”
• “How do you stay current with [industry/field]?”

Section C — Culture & Motivation (3–4)

• “Why this company?” · “What does success look like in 90 days?”
• “How do you handle ambiguity?” · “Where do you see yourself in 2 years?”

Add for UAE / GCC roles:

• “Comfortable in a multicultural environment with Arabic-speaking colleagues?”
• “What is your current visa status and notice period?”

4A — Offer letter. Gather: candidate name, role, salary (basic + allowances), start date, probation, reporting manager, company.

• Company letterhead placeholder; warm but professional tone
• Includes: role, start date, basic salary, housing & transport allowance, total package, probation (up to 6 months), notice (30 days in probation; 30–90 post-probation), annual leave (30 days), medical insurance
• Close: “We are delighted to welcome you to the [Company] family”

4B — Rejection email. Warm, respectful, door left open. Never “you were not selected” — use positive reframing.

Subject: Re: [Role] at [Company] — Update on Your Application

Dear [Name],

Thank you for taking the time to interview for the [Role] position at [Company].
We genuinely appreciated learning about your background and experience.

After careful consideration, we have decided to move forward with another candidate
whose profile more closely matched our current needs. This was not an easy decision
— the standard of applicants was high.

We were impressed by [genuine specific positive — e.g. "your experience in X"].
We encourage you to apply for future openings that may be a strong match.

We wish you every success in your career ahead.

Warm regards,
[Signature]

Gather: candidate, role, interviewer(s), date, key criteria.

INTERVIEW EVALUATION SCORECARD
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Candidate:        [Name]
Role:             [Title]
Interviewer(s):   [Names]
Interview Date:   [Date]
Interview Type:   [Phone / Video / In-Person]

EVALUATION CRITERIA               SCORE (1–5)   NOTES
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Technical / Functional Skills         X / 5
Problem-Solving & Critical Thinking   X / 5
Communication & Presentation          X / 5
Culture & Values Alignment            X / 5
Motivation & Role Fit                 X / 5
Leadership / Initiative               X / 5
[Custom criterion if role-specific]   X / 5

TOTAL SCORE:    XX / 35    (XX%)

OVERALL IMPRESSION
[3–5 sentence summary of the candidate's performance]

KEY STRENGTHS OBSERVED          CONCERNS / DEVELOPMENT AREAS
- •                              - •

HIRING RECOMMENDATION
[ STRONG HIRE / HIRE / HOLD / NO HIRE ]

NEXT STEP
[ e.g. Reference check → Final interview → Offer / Archive ]

Completed by: ___________________    Date: ___________
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